TermPouch (“we”, “us”) is an Android app for Australian parents. It helps you turn school emails, notices, screenshots and PDFs into a family to-do list. This policy explains what information is involved, where it is processed, and how to contact us. It is written for the current app (version 1.7) and for features that are planned but not yet available.
Who we are and how to contact us
The contact email for TermPouch is [email protected]. If you have a privacy question, a request about information you have sent us, or a complaint, please write to that address.
A short summary
- The current app processes notices on your phone. It has no internet permission, so it cannot send data off the device.
- We do not operate app servers that receive your school emails, notices, photos, PDFs or to-do items.
- The app does not include advertising, analytics or tracking SDKs.
- A later “Connect Gmail” feature, if offered, will use read-only access to Gmail so the app can retrieve school emails you choose to process. Those emails will still be processed on your phone and will not be sent to TermPouch servers.
- This website is a static brochure. It does not use analytics or advertising trackers. If you email us, we receive the content of that message.
Information stored on your device
When you use the app, TermPouch may store information locally on your phone, including:
- Children’s names, and any school or year level you choose to add.
- Items created from notices you share, such as titles, due dates, amounts, payment details that appear in a notice, and the original text or attachments needed to review an item.
- Your settings, such as reminder preferences, and completion status for items.
This information is stored in the app’s local storage on your device. We do not receive a copy of it. On-device text reading uses Google ML Kit (a bundled model) and, where needed, Tesseract. That reading happens on the phone.
Information we do not collect through the app
The current app cannot reach the network. It does not create an account with us, does not upload your notices, and does not include advertising or analytics software that would report your use of the app to us or to a third party. We do not sell personal information. We do not use school notices, emails or to-do items to train artificial intelligence models.
Share to TermPouch
You choose what to share with the app. That may include text, HTML, .eml files, images and PDFs from apps such as Gmail, Outlook or Files. The shared content is processed on your phone so the app can suggest to-do items. You can review and edit the text before anything is saved locally.
Planned Connect Gmail access and Google Limited Use
We plan to offer an optional Connect Gmail feature. If and when that feature is available, the app will request read-only access to Gmail so it can retrieve emails from school senders you choose to process. Processing will still happen on your phone. The app will need network access to talk to Google for that feature only.
TermPouch’s use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular:
- Gmail data will be used only to provide and improve the visible, user-facing features of TermPouch, namely reading school-related emails on the device and turning them into to-do items you can review.
- We will not transfer Gmail data to TermPouch servers, and we will not transfer it to third parties except as necessary to provide the feature through Google’s own APIs, to comply with the law, or if you give separate consent for a specific use.
- We will not use Gmail data for advertising, or sell it.
- We will not use Gmail data to train generalised or customised AI or machine learning models.
- We will not allow humans to read Gmail data except with your affirmative agreement for a specific message, where it is necessary for security or legal reasons, or where the data is aggregated and no longer associated with a person, in line with Google’s policy.
You will be able to disconnect the feature in the app, and you can revoke access at any time in your Google Account permissions. This section describes a planned feature. It does not apply until Connect Gmail is offered in a shipped version of the app.
This website and email
The TermPouch website at termpouch.site is a static site. It does not set analytics cookies or load advertising or tracking scripts. Your browser will still make the usual technical request to fetch the pages, which may be logged by the hosting or DNS provider in the ordinary way.
If you email [email protected], we receive the message, your email address, and anything you include. We use that correspondence to respond to you, to run the beta, and to support the product. We keep emails only for as long as needed for those purposes, then delete or securely archive them.
Children’s information
TermPouch is for parents and guardians. It is not directed at children, and we do not knowingly collect personal information from children through our servers or this website. The app may store information about your children on your phone if you add a child’s name or if a school notice you process includes that information. That data stays on the device unless you choose to send it to us, for example by pasting it into an email.
If you believe a child has sent us personal information by email, contact us and we will delete it.
How to delete data
To remove the information the app stores on your phone, clear the app’s storage in Android settings, or uninstall TermPouch. Uninstalling the app deletes its local data on that device.
To ask us to delete correspondence you have sent to [email protected], email us from the same address (or identify the messages) and ask us to delete it. We will do so unless we need to keep a record for a legal reason, in which case we will tell you.
If Connect Gmail is later enabled on your phone, you can revoke the app’s access in your Google Account. Copies of emails stored locally by the app can be removed by clearing app storage or uninstalling, as above.
Australian Privacy Principles
We are committed to handling personal information in a way that is consistent with the Australian Privacy Principles (APPs) in the Privacy Act 1988 (Cth). Because the current app processes personal information on your device and does not send that information to us, we do not hold your school notices or to-do list as an APP entity would hold a record in our systems. When you contact us, or if a future feature means we handle personal information, we will collect, use, store and disclose it only for the purposes described in this policy, take reasonable steps to keep it secure, and give you access and correction rights as required by the APPs.
If you have a privacy complaint, please contact us first so we can try to resolve it. You may also complain to the Office of the Australian Information Commissioner (oaic.gov.au).
Changes to this policy
We may update this policy as the app changes, including before a public launch on Google Play. The effective date at the top of the page will be revised when we do. Please review it again before relying on a new version of the app.
Contact
Email [email protected].